lab chemical bottles

Frequently Asked Questions

General Questions

1.A - Why do we have to do this?

It is a legal requirement imposed by local, state, and federal hazardous material agencies. For more information, please refer to UCF’s Chemical Inventory Policy

1.B - Which chemicals have to be included in the inventory?

Any chemical that has an NFPA rating of 2 or higher must be included in your inventory. You may include non-hazardous chemicals, but it is not required.

Excluded are: commercially available cleaning products, stock solutions and samples that have been prepared from an inventoried parent container, biohazardous materials, radioactive materials, and non-hazardous chemical products.

1.C - How often do we have to submit inventory?

The initial inventory worksheet must be submitted to Environmental Health & Safety so that we can create an account for you.

Once your account has been set up and you have access to your inventory, you will be responsible for adding/removing items as you receive/consume them.

Each lab will be required to re-inventory their items annually to ensure that the database's information is accurate.

1.D - How do I get started?

First, you will need to request EHS Barcode labels to identify each chemical container that you will be submitting to the database.
Once you have labeled all of your hazardous chemicals, you will need to complete and submit your EHSA Inventory Data Worksheet. For help with completing the worksheet, follow these instructions: Submitting Initial Inventory

If you have already submitted your initial worksheet, then your PI should have received a Username and Password. If you never received them, or if you can't remember your login information, please Contact EHS to activate/reset your account.

1.E - How do I submit my initial inventory worksheet?

Follow these instructions: Submitting Initial Inventory

Questions about Using the EHSA Website

2.A - How does the EHSA website work?

You can find instructions on how to operate the ChIM website here

2.B - How do I log on to the EHSA website?

2.C - Why does every group member need their own log on to EHSA?

I know that this is the way the chemical inventory used to work. However, a requirement from the Department of Homeland Security is that the users of the system are traceable - this is known as personnel surety. To meet these new requirements, a research group can no longer share a username and password to log into EHSA or the chemical inventory.

As part of personnel surety, it is required that the PI to verify the individual should have access to the chemical inventory.

If more than one group member needs access to the chemical inventory or inspection findings/corrections, please have your PI contact Sandra Hick with a list of users. Alternately, the PI may inform EHS that they are assigning someone else the task of supplying EHS with a list of personnel who need access to EHSA.




Chemical Safety

Main Phone: 407-823-6300 Fax:407-823-1219

3512 Perseus Loop
Bldg 48, Laboratory and Environmental Support
Orlando, FL 32816-3500

Sandra Hick
Chemical Safety & Security Coordinator

Known Issues

July 25, 2014 - Chemical Inventory Entry Issues

If you are having issues with the chemical inventory click here or contact Sandra Hick, Chemical Safety & Security Coordinator.