In order to comply with existing local, state, and federal hazardous materials regulations, all UCF laboratories are required to submit a complete chemical inventory to be entered into the university’s chemical database. After the initial entry, each lab will be responsible for keeping their inventory records up to date. For more information, please refer to UCF’s Chemical Inventory Policy.
The UCF inventory software, Environmental Health and Safety Assistant (EHSA); allows for cradle-to-grave tracking on individual containers of chemicals. Each container will be labeled with a unique barcode. Laboratories will be able to add, edit, transfer, and dispose of chemicals in their inventories and search for chemicals located within their department or subgroup. The web-based interface is accessible on computers running on the university’s intranet.
To collect consistent information, please assign at least one member of your lab to attend training sessions on the use of the inventory software, and to coordinate inventory efforts. This person can start the inventory process by requesting bar code labels.
The initial inventory worksheet must be submitted to Environmental Health and Safety so that we can create an account for you.
Once your account has been set up and you have access to your inventory, you will be responsible for adding/removing items as you receive/consume them.
Each lab will be required to re-inventory their items annually to ensure that the database’s information is accurate.
Any chemical that has an NFPA rating of 2 or higher must be included in your inventory. You may include non-hazardous chemicals, but it is not required.
Excluded are: commercially available cleaning products, stock solutions and samples that have been prepared from an inventoried parent container, biohazardous materials, radioactive materials, and non-hazardous chemical products.