Initial Chemical Inventory

Submitting Your Initial Inventory

• Taking the inventory
• Use the following MS Excel template for your inventory: Chemical Inventory Form
• You can type your values directly into the file, save it, and email it to EH&S.
• Complete building name, room number, principal investigator, and date.
• If your lab wishes to use sub-locations, list the name of the sub-location. You can make as many sub-locations as your lab finds useful. At a minimum, we recommended designating flammable cabinets as sub-locations.
• Sub-location examples:
  • Flammable cabinet 1
  • Flammable cabinet 1, shelf 1
  • Refrigerator 2
  • Refrigerator 2, top shelf, box A
  • Barcode #
• Your lab will be issued a supply of barcode labels to be placed on individual containers. The barcodes should be positioned in a manner to make re-inventory with a barcode scanner possible. Place the barcode in a vertical position on smaller containers. Do not cover safety or identification information on the existing label. Put the barcode number in the first column on the worksheet.
• DO INCLUDE:
  • Request barcodes (please list your email contact, PI and lab location)
  • Chemical Name
  • List the chemical name exactly as it appears on the container label. What to inventory
    DO INCLUDE:

DO NOT INCLUDE:

All chemicals and chemical products (except those listed at right). Examples are:

• Compressed gases (including liquefied gases)
• Flammable/ combustible liquids (e.g., alcohols, solvents, lubricants, paints)
• Flammable solids (e.g., magnesium, sodium, organo-metallics)
• Oxidizers (i.e., concentrated mineral acids, bromates, chlorates, permanganates)
• Organic peroxides (e.g., hydrogen peroxide (>8%), benzoyl peroxide)
• Poisons not included in the above categories, e.g.:
• biological toxins
• dyes, adhesives, etc.
• specimen solutions
• Corrosives (acids or bases which are corrosive to the skin and other materials having a pH of less than 5.5 or greater than 11.0)
• Controlled substances (DEA listed)
• Retail products used for routine household-like activities (e.g. cleansers, dish soap)
• Working/stock solutions to be used in a short time frame
• Radioactive materials
• Biohazardous materials
• Non-hazardous buffers
• Growth media
• Enzyme preparations

Vendor-list the supplier name from the container label

Product #- list the product number or catalog number, if available on label

CAS Code- list the Chemical Abstracts Service number, if available on label

Container Size- list the container size (500, 25, 4, etc.)

Unit of Measure- list the units (g, l, gal, kg, ml, cc, lbs,)

Amount Left- OPTIONAL, allows for more precise inventory tracking for lab purposes

Physical State- indicate whether gas, liquid, or solid

Density- list density for liquids and gases, if available on label
Submitting the Inventory

Make a copy of the inventory worksheets for your records. Contact EH&S (please list your lab number and email). At this time, EH&S will begin data entry of your inventory.
Accessing your Inventory

After data entry is complete, your PI will be assigned a username and password, and will be directed to EHSA.